Conference Services

We are located five miles north of Olympia, Washington with easy access from I-5 and Highway 101. Our campus features modern, spacious facilities bordered by more than 1,000 wooded acres. Evergreen's space and footprint make a convenient and unique location for your next event.

Complete our intake form and a staff member will reach out to answer your questions, arrange a site visit if needed, and get your planning underway.

We are here to help year-round

Our event facilities, classrooms, lecture halls, workshop rooms, recreation center, and specialty areas are available year-round and we can configure those spaces to your specifications

Event Planning

We have experienced staff to help plan your event. The best way to start the conversation is to complete our event inquiry form and tell us about your event.

Staff will then contact you to learn more about your event and how Evergreen can meet your needs.

Design Your Event

AV Services, Set-up, Brochures & Signs

Design Your Event

Conference Services is your single point of contact to coordinate all of your event needs. We have a wide array of facilities and amenities to support any conference requests.

Audio and Visual Services

Skilled media technicians can be scheduled to assure quality presentations.

Insurance

The Evergreen State College requires groups to provide proof of sufficient liability and property damage insurance ($1,000,000.00 minimum coverage on each occurrence basis). Contact your homeowner's insurance agent or search event insurance via the web to find suitable coverage.

Meeting Space Set-Up

Conference Services has a well-trained staff to configure meeting areas to your specifications. We have a supply of different kinds of tables: 5' & 6' rounds, 6' and 8' rectangular tables, card tables, and classroom/seminar tables in a range of sizes. We use standard folding plastic chairs for many of our events. Alert us during the planning phase of any setups you need.

Maps & Brochures

Conference Services can supply campus maps and brochures. If you need a large number, please let us know in advance for printing purposes. Information on Olympia area events and places of interest is also available.

Signs

We can assist you with the printing and posting of directional signs for a reasonable fee. If you plan on posting your own conference signs, please check with our office beforehand.

Food Service

Catering & Dining Hall

Evergreen has a myriad of food service options to meet your dietary preferences while visiting the campus.

Catering

We have plenty of catering options to meet your dietary preferences and budgetary needs. Choose from simple coffee service to continental breakfast, an all-day meeting package, buffets and snack breaks, to reception carving stations along with hot and cold hors d'oeuvres. The Conference Services staff will work with you to hand-craft a menu to suit your event needs.

Dining

The college's dining hall, The Greenery, is available for conference guests. The Greenery serves Breakfast, Lunch, and Dinner in an all you care to eat buffet style to conference guests each day. The Greenery specializes in offering a myriad of entree options during each service period, including gluten free, vegan, and vegetarian at each meal. The Greenery strives to offer organic and sustainably sourced products whenever possible, often including produce grown within the college's Organic Farm. Summer conferences that are not providing catered meals often elect to include a meal plan in the Greenery for their conference participants.

All food and beverage arrangements must be made through Conferences Services. No outside food and beverage is allowed on campus per college policy.

What to Expect

Tips for Visiting Campus

Whether you are visiting Evergreen for a day conference or overnight conference, here are some helpful tips for visiting our campus.

WiFi

Free wifi is available campus wide in classroom buildings as well as in campus apartments. Check with your conference coordinator on login information.

Parking

Pay to park is required year round M-F from 7 a.m. - 9 p.m. Payments can be made at the Parking payment kiosks located in Lot B, Lot C, and Lot F. Some conferences include parking as part of registration fees so please check with your conference coordinator.

What to pack for overnight

Please bring your own toiletries (shampoo, soap, etc.). Some conferences don't elect to pay for linen service so please check with your conference coordinator to determine if linens are included. The apartments are not air conditioned, so it is advisable to bring a personal fan for your bedroom. Bring some walking shoes so you can hike through the college's trial system or hike down to our beach.

Bookstore

The "Greener Store" is located in the College Activities Building and is the place to find a wide variety of books, office and art supplies, snacks and sundries, gifts, novelties, and Evergreen clothing. Should you or your delegates need to make copies, there is a full service copy center located in the Greener Store as well.

Police Services

The Police Services office is located in the Seminar I Building and is open year round, 24 hours a day. Officers patrol the campus by foot, bicycles and cars and are fully commissioned law enforcement officers with the State of Washington.

Any serious injury, crime or security problem should be promptly reported to Police Services at (360) 867-6140 or extension 6140 if calling from on-campus.

Their direct number from off campus is (360) 867-6832.